Document Control Coordinator

• Permanent – Full time opportunity
• Newly created role to develop documentation systems and processes to support the Standards for Energy projects
• Be part of a growing and exciting business that is driving the Energy transition

About Ampol

We are proud of our heritage. We have been powering better journeys for all Australians for over 100 years. As Australia’s very own fuel brand we are committed to making those journeys easier by meeting Australia’s needs at every step with the care and service we all deserve. And, as we grow, we continue to evolve, to ensure we have low carbon solutions that will meet the needs of our customers well into the future.

Our Energy Solutions strategy pursues the opportunities arising from energy transition which leverages our core assets and capabilities to establish attractive positions in new energy products and services. From this, we will continue to deliver current product solutions for customers as well as transition with them as their energy needs evolve. We believe this will give us greater optionality in the near-term and allow us to build a portfolio of positions as the energy transition pathway becomes clearer.

About the role

We’re looking for a proactive Document & Standards Coordinator to join our Energy Solutions Technical Services team. You’ll manage and maintain standards, documents, and systems, ensuring they are up-to-date and accessible to both internal and external stakeholders. You’ll also coordinate communications on updates to standards, processes, and document management systems, supporting ongoing projects and ensuring smooth document control across the team.

This role is integral to maintaining streamlined, accessible document and library systems across the team, ensuring smooth operations and effective communication within the organisation.

Key responsibilities

• Manage the lifecycle of all Asset Operations standards, documents, and process systems
• Create and implement a  ISO Document Management System
• Maintain document library systems such as SharePoint
• Manage communication of updates to standards, systems, and processes
• Create content and collaborate with SMEs to continuously develop Energy Solutions standards 
• This role will ensure the efficient management and continual improvement of all document and standards systems, providing essential support to our Energy Solutions Technical Services team.

About you

To be successful in the Energy Solutions team, you will demonstrate an agile mindset and thrive when faced with ambiguity. This role offers a great opportunity to make it your own, taking initiative and shaping how you approach key processes. You will be driven to aspire to greater challenges and growth within your role, continuously seeking improvements and contributing to the success of the team.

We are looking for candidates with comprehensive knowledge in the development of SharePoint document systems and processes within an ISO 9001 environment.

The vacancy is open to applications from candidates in Sydney, Melbourne, or Brisbane.

Key skills and experience

• Extensive experience and working knowledge of SharePoint, including team and communication site development, and library structures
• Proficient experience with Power Apps and Power Automate
• Knowledge and experience in the development and maintenance of document management systems and processes in an ISO 9001 environment
• Advanced working knowledge of Microsoft Office applications (Word, Excel) and other Ampol internal systems such as SAP, LMS, Doc Approval, DMS, LPS
• Exceptional communication skills, attention to detail, time management, and a commitment to continuous improvement and ongoing learning and development
• Qualification in Business, Administration, or a related field highly regarded

We’re an equal opportunity workplace. We not only embrace diversity and inclusion; we celebrate what makes you unique. We welcome applications from people of all ages, cultural backgrounds, and diverse sexualities and genders. We also highly encourage Aboriginal and Torres Strait Islander peoples to apply for roles with Ampol.

Want to take your career to the next level? Apply today. Applications close on 17 March 2025