Executive Assistant

• Permanent full-time | Hybrid working  
• Newly created position 
• Location: Alexandria, Sydney NSW

About Ampol

At Ampol, we take pride in our rich heritage and commitment to powering better journeys today and tomorrow. For over 100 years, we’ve been the trusted local brand that is committed to making journeys easier by meeting Australia’s needs at every step and with the care and service we all deserve. Our dedication to innovation ensures we stay at the forefront, offering low-carbon solutions and transitioning to future energy now and for tomorrow’s world.

We are thrilled to be an endorsed employer of choice for women by WORK180. To understand more about how Ampol’s policies, benefits and how we support our people, explore some of our female leader career stories on the Work180 website. 

About the role

Due to a newly created Executive position we are now seeking a full-time Executive Assistant (EA) to support the Executive of Technology, Digital and Data, playing a pivotal role in our growth and transformation. 

Based in Alexandria we embrace flexibility with a hybrid environment blending office presence with remote work. Working for a ASX listed organisation, going through transformation will bring interesting work and exposure, the breadth and scope of this role can be taken as far and wide as the successful applicant would like. 

Key Responsibilities:

• Proactive calendar, email and stakeholder management including flagging high priorities
• Prepare documentation like board packs, power point presentations and meeting agendas
• Organisation of internal and external meetings, workshops, events for the function
• Organise and manage travel arrangements for and support with travel expense management and purchase order requests (Concur and SAP platforms).
• Support of the broader senior leadership teams with key projects or coordination as required.  

About you

You are passionate about your role as an Executive Assistant with a knack for prioritising and anticipating C-Suite Leaders requirements. You will have the drive to collaborate and actively seek out opportunities to support the broader senior leadership team or support on projects. Additionally, you will be someone enjoys using both technology and your network to streamline processes and make things happen.

Key skills and experience:

• Proven track record supporting C-suite executives, preferably in a large complex organisation.  
• Experience working in a publicly listed company.
• Advanced proficiency in Microsoft Office,

Our benefits

• Our total remuneration is competitive. This is across base salary, a performance incentive, employee share offers and a 25% discount on Fuel for two privately used cars! 
• We are flexible. Many of our teams have embraced hybrid work, balancing time spent remote working, with time spent at an office to connect and work together where it adds value. 
• Remote Working: Support for up to 3 months remote international working (conditional to 5 days paid leave for every 30 days of remote work. 
• We value recognition.  We have an internal recognition platform amplifying the achievements of those who do great work and demonstrate our capabilities and values. 
• Career development and learning opportunities including LinkedIn Learning and other tailored training solutions. 
• Paid Parental Leave - up to 12 weeks paid Parental leave, and up to a year off (unpaid). In addition to the 12 months of unpaid parental leave, employees may apply for a further 12 months of unpaid parental leave (a total of 24 months for each birth) 
• BabyCare Package - financial and flexible support for parents transitioning back to work. 
• Need some wheels? Novated Lease options are available. 
• Invest in your future with the Employee Share Scheme 
• Leave Options – Up to 6 weeks annual leave and additional Wellbeing leave days. 
• Care for your Community. Spend one paid day a year volunteering with one of our Ampol Foundation partners.   
• Check out our benefits and policies on the Work180 website. 

We’re an equal opportunity workplace. We not only embrace diversity and inclusion; we celebrate what makes you unique. We welcome applications from people of all ages, cultural backgrounds, and diverse sexualities and genders (including if you identify as transgender). We also highly encourage Aboriginal and Torres Strait Islander peoples to apply for roles with Ampol.

Applications close Thursday 17 October 2024.