PROPERTY PORTFOLIO COORDINATOR

• Full time 12 month contract
• Location: Alexandria, Sydney NSW | Hybrid working

About Ampol

We are proud of our heritage. We have been powering better journeys for all Australians for over 100 years. As Australia’s very own fuel brand we are committed to making those journeys easier by meeting Australia’s needs at every step with the care and service we all deserve. And, as we grow, we continue to evolve, to ensure we have low carbon solutions that will meet the needs of our customers well into the future.

About the role

The role oversees the retail Tenancy Portfolio to ensure that we are accurately collecting rent from our tenants. It is the point of contact for all tenancy administration enquiries including escalation of rent, recovering outgoings and supports the Property Managers in ensuring the sub leases and licences are adhered to.

Key responsibilities

• Manage property payments, rentals, royalties and outgoings in accordance with contracts
• Prepare, oversee and verify property payments within SAP Real Estate
• Verify on-charges according to 3rd party agreements and tenancy agreements and ensure appropriate recovery
• Review and payment of outgoings, utilities and council rates.
• Assisting with all aspects of the property portfolio, including the collection of rents and other income, undertaking rent reviews, responding to council notices, working with internal teams to ensure the efficient operation of the network and any other related matters
• Record land valuations in SAP RE in a timely manner and support lodgement of objections where required
• Ensure Certificates of Title and Lease documents are imaged and securely stored
• Provide property related services to support the Property Portfolio Manager

About you:

Our ideal candidate will have the ability to coordinate multiple and conflicting priorities by communicating well to internal and external stakeholders. Excellent data management skills including the use of internal record keeping systems. In addition, the right person will be able to take initiative to find solutions and information.  

Key skills and experience

• Demonstrated experience in a similar role in lease administration or coordination
• High level of PC literacy including the Microsoft suite and SharePoint
• Strong written and verbal communication skills
• High attention to detail and organisational ability
• Confident in lease interpretation and management
• Experience with SAP RE is beneficial

Our benefits

• We are flexible. Many of our teams have embraced hybrid work, balancing time spent remote working, with time spent at an office to connect and work together where it adds value.
• We value recognition.  We have an internal recognition platform amplifying the achievements of those who do great work and demonstrate our capabilities and values.
• Career development and learning opportunities including LinkedIn Learning and other tailored training solutions.
• Care for your Community. Spend one paid day a year volunteering with one of our Ampol Foundation partners. 

Applications close on 30 April 2025.