Executive Assistant - EGM Commercial Fuels & Energy

About Ampol

At Ampol, we power better journeys – for our people, for our customers, and for our communities. Every role here has an impact you can see, and as we shape a dynamic future, you’ll be supported by leaders who care, opportunities to grow, and a workplace where you truly belong.

About the role

We’re looking for a proactive and high-performing Executive Assistant to join our Commercial Fuels & Energy (CFE) team. In this pivotal role, you’ll provide seamless executive-level support to the Executive General Manager and the CFE Leadership Team. As a trusted partner, you’ll anticipate needs, drive efficient operations, and create capacity for the leadership team to focus on strategic priorities.

If you thrive in a fast-paced environment, enjoy problem-solving, and are passionate about delivering exceptional support, this is a unique opportunity to make a meaningful impact on how we deliver for our customers and stakeholders.

Key responsibilities

• Manage the EGM’s calendar, coordinating priorities and anticipating future needs.
• Screen and respond to routine communications, including emails and correspondence.
• Prepare high-quality documents such as board packs, agendas, PowerPoint presentations, and Excel spreadsheets.
• Organise and manage internal and external meetings, workshops, conferences, and key leadership forums including town halls and engagement sessions.
• Attend leadership meetings, take minutes, and drive action item follow-ups (e.g., Monthly and Quarterly Business Reviews).
• Coordinate domestic and international travel, and manage expenses via Concur.
• Manage purchase orders and process invoices in line with company systems (Ampolbuy).
• Maintain and update CFE SharePoint sites, ensuring content, banners and images are kept current.
• Support the CFE Leadership Team with administrative needs and project activities as directed by the EGM.
• Build trusted relationships with internal and external stakeholders, contributing to a collaborative and high-performing team culture.

Experience & qualifications

• Business-related qualifications, or equivalent professional experience in executive-level support.
• Previous experience supporting senior executives in fast-paced corporate environments.
• Background in Retail, Energy, or related industries would be advantageous.
• Exposure to working within ASX-listed entities or busy Corporate/Public Affairs teams is desirable but not essential.

Skills & knowledge

• Demonstrated success as an Executive Assistant at senior levels, with a proactive, solutions-focused approach.
• Strong judgment, discretion, and the ability to handle sensitive information with absolute confidentiality.
• Exceptional organisational skills with the ability to prioritise and adapt to a dynamic, changing environment.
• Advanced proficiency in Microsoft Office, particularly PowerPoint, Word, and Excel.
• High attention to detail, strong written and verbal communication skills.
• Experience in content management systems and SharePoint maintenance.
• Event management and project coordination capabilities.
• Ability to build positive relationships and work collaboratively across all levels of the organisation.
• High energy, personal drive, and initiative with the ability to respond to flexible work hours when required.
• Technologically savvy, with comfort using mobile connectivity and digital tools.

Want to take your career to the next level? Apply today.